Previewing Catalog Items

When you want to look more closely at any image or play sound or movie items, you can open a Preview window for an item in Portfolio. This saves you from having to launch the application that the item’s source file was created in.

The Preview window lets you display and manipulate an item in various ways depending on the item’s type (image, sound or movie). Items that can be previewed: Still Images (pictures), Multi-page Documents, Movies, Sounds, QuickDraw 3D (Mac OS).

Note: Some file types cannot be previewed. If Portfolio is unable to preview a file type, you are prompted to view the file in the application that created it. See Working with an Item’s Source File for details.

To Preview an item:

Double-click its thumbnail in the Gallery window.

— or —

Select the item, then press Command+B (Mac OS) or Ctrl+B (Windows).

— or —

Select the item, then choose “Preview Original&ldots;” from the Item menu.

Before displaying an item in the Preview window, Portfolio must be able to locate the item’s source file—that is, the original file from which the catalog entry was made. If the source file cannot be found (because the disk is not mounted or the file has been moved or renamed), Portfolio will prompt you to insert the missing disk. If the file is no longer on the requested disk, click “Cancel” and Portfolio will allow you to manually locate the missing file.

Portfolio takes advantage of Apple's QuickTime 4.0 capabilities for previewing many multimedia formats, if QuickTime 4.0 is installed. QuickTime 4.0 installers for both Mac OS and Windows are available on the Extensis CD.

To...

Procedure

Select a portion of the image

(Mac OS only) Drag a box around the area.

Select the whole image

Windows: Entire image is automatically selected.

Mac OS: Choose Edit > Select All (Command+A).

Increase both magnification and window size

Choose Item > Zoom In [Command+“+” (Mac OS) or Ctrl+“+” (Windows)]

Decrease both magnification and window size

Choose Item > Zoom Out [Command+“-” (Mac OS) or Ctrl+“-” (Windows)]

Return image to actual size (100%) and adjust

Choose Item > Actual Size [Command+’ (Mac OS) or Alt+’ window size to fit (Windows)].

Edit the image’s source file

Select the item, then choose Item > Edit Original...

Create a copy of the image file

Choose “Copy Original...” from the Item menu.

Copy the image to the Clipboard

Select an area to copy, or choose Edit > Select All [Command+A (Mac OS) or Ctrl+A (Windows)], then choose Edit > Copy [Command+C (Mac OS) or Ctrl+C (Windows)].

View the item’s properties

Choose Item > Item Properties... [Command+I (Mac OS) or Alt+Enter (Windows)]

To...	Procedure
Select a portion of the image	(Mac OS only) Drag a box around the area.
Select the whole image	Windows: Entire image is automatically selected. Mac OS: Choose Edit > Select All (Command+A).
Increase both magnification and window size	Choose Item > Zoom In [Command+“+” (Mac OS) or Ctrl+“+” (Windows)]
Decrease both magnification and window size	Choose Item > Zoom Out [Command+“-” (Mac OS) or Ctrl+“-” (Windows)]
Return image to actual size (100%) and adjust	Choose Item > Actual Size [Command+’ (Mac OS) or Alt+’ window size to fit (Windows)].
Edit the image’s source file	Select the item, then choose Item > Edit Original...
Create a copy of the image file	Choose “Copy Original...” from the Item menu.
Copy the image to the Clipboard	Select an area to copy, or choose Edit > Select All [Command+A (Mac OS) or Ctrl+A (Windows)], then choose Edit > Copy [Command+C (Mac OS) or Ctrl+C (Windows)].
View the item’s properties	Choose Item > Item Properties... [Command+I (Mac OS) or Alt+Enter (Windows)]